Oncology and Hematology

On this page, view the below information.

Medical Oncology

Medical Oncology is the treatment of cancers using chemotherapy and other therapies such as biological, hormonal and immunotherapy. Oncology has three major areas: medical, surgical and radiation.

Hematology

Hematology is the science and study of blood; especially problems with red and white blood cells, platelets, blood vessels, bone marrow, spleen, blood-forming organs and blood diseases (e.g., leukemia, lymphoma, sickle-cell anemia and hemophilia). One of the most common tests is a complete blood count or CBC to detect infections, immune system disorders, blood cancers, clotting problems, etc.

To immediately access the Oncology-Hematology related-topic information, click on these below:

  • Coverage
    • Erythropoietin Stimulating Agents (ESA) Treatments
  • Billing and Coding
    • Hematocrit or Hemoglobin Readings
  • Documentation
  • Resources
  • Related Articles

Coverage

Medicare covers cancer medications and Part B drugs which are often intravenous (IV) infusion chemotherapy drugs or anti-nausea medicines. Erythropoietin Stimulating Agents (ESAs) stimulate a patient's bone marrow to form new red blood cells. They are used to treat anemia by elevating or maintaining the red blood cell level (as demonstrated by the hematocrit and/or hemoglobin levels); therefore, decreasing anemia and the need for blood transfusions. Two ESA drugs are Epoetin Alfa (treatment of anemia in cancer patients on chemotherapy) and Darbepoetin alfa (treatment of anemia in patient with non-myeloid malignancies, where anemia is due to the effect of administered chemotherapy).

Covered:

ESA treatment for the anemia secondary to myelosuppressive anticancer chemotherapy in solid tumors, multiple myeloma, lymphoma and lymphocytic leukemia is only reasonable and necessary under the following specified conditions:

  • Hemoglobin level immediately prior to initiation or maintenance of ESA is < 10 g/dL (or hematocrit < 30%)
  • Starting ESA dose is recommended FDA label; no more than 150 U/kg/three times weekly for epoetin and 2.25 mcg/kg/1 time weekly for darbepoetin alpha. Equivalent doses may be provided over other approved time periods.
  • Maintenance of ESA therapy = starting dose; if hemoglobin level remains below 10g/dL (or hematocrit is < 30%) four weeks after initiation of therapy and the rise in hemoglobin is > 1g/dL (hematocrit > 3%)
  • For patients whose hemoglobin rises < 1g/dl (hematocrit rise < 3%), compared to pretreatment baseline over four weeks of treatment and whose hemoglobin level remains < 10g/dL after the four weeks of treatment (or hematocrit < 30%), recommended FDA label starting dose may be increased once by 25%. Continued use of the drug is not reasonable and necessary if hemoglobin rises < 1g/dl (hematocrit rise < 3%), compared to pretreatment baseline by eight weeks of treatment
  • Continued administration of the drug is not reasonable and necessary if rapid rise in hemoglobin > 1g/dl (hematocrit > 3%) over two weeks of treatment; unless hemoglobin remains below or subsequently falls to < 10g/dL (or the hematocrit is < 30%)
  • Continuation and reinstitution of ESA therapy must include dose reduction of 25% from previously administered dose
  • ESA treatment duration for each course of chemotherapy includes the eight weeks following the final dose of myelosuppressive chemotherapy in a chemotherapy regimen

Non-Covered:

ESA treatment is not reasonable and necessary for beneficiaries with certain clinical conditions, either because of a harmful effect of the ESA on their underlying disease or because the underlying disease increases their risk of adverse effects related to using ESA.

Note:

  • For End Stage Renal Disease (ESRD) services, see Noridian's ESRD page under Browse by Specialty
  • For Drugs, see Noridian's Drugs, Biologicals and Injections under Browse by Topic
  • For Radiation Oncology, see Noridian's Radiation Oncology page under Browse by Specialty

Billing and Coding

For the treatment of cancer; drugs, not self-administered, include ESA administration HCPCS codes:

  • J0881 (Darbepoetin Alfa; Aranesp, 1 mcg; non-ESRD use)
  • J0885 (Epoetin Alfa; Epogen, Procrit, 1000 units; non-ESRD use)

All non-ESRD claims billing J0881 and J0885 must be reported with one of the following modifiers:

  • EA (ESA, anemia, chemo-induced)
    • Denies diagnosis(es) for anemia secondary to myelosuppressive anticancer chemotherapy in solid tumors, multiple myeloma, lymphoma and lymphocytic leukemia when hemoglobin >10.0g/dL > or hematocrit >30.0%
  • EB (ESA, anemia, radio-induced)
    • Denies any claims billed with appended modifier EB
  • EC (ESA, anemia, non-chemo/radio)
    • Denies diagnosis(es) for anemia in cancer or cancer treatment patients due to folate deficiency or bone marrow fibrosis, B-12 or iron deficiency, Hemolysis, bleeding, anemia associated with treatment of acute and chronic myelogenous leukemias (CML, AML), erythroid cancers, prophylactic use to prevent chemotherapy induced anemia, reduce tumor hypoxia, Erythropoietin-type resistance due to neutralizing antibodies or uncontrolled hypertension

CPT 96372 (therapeutic, prophylactic or diagnostic injection; specify substance or drug; subcutaneous or intramuscular) covers the administration with above J codes.

To report test results, follow instructions below with the multiple endocrine adenomatosis (MEA) segment:

  • Electronic Billing: For electronic claims (ASC X12 837 professional claim format), report hemoglobin or hematocrit readings in Loop 2400 MEA segment. Leading zeros must be suppressed for electronic billing, unless necessary to satisfy a minimum length requirement. The length of a numeric type data element does not include the optional sign.

    Example: MEA/TR/R1/27.5
    • Test Results: MEA01=TR
    • Hemoglobin: MEA02=R1
    • Hematocrit: MEA02=R2
    • Test results: MEA03 (3-digit plus decimal point numeric test result)
  • Paper Billing: For CMS-1500 paper claims, leading zeros are entered, if the test result is less than three numbers (match format example; 04.5). Zeros are entered so the decimal is in the correct position. Hemoglobin and Hematocrit test results are reflected by a four (4)-byte value with three numbers and format "nn.n" with decimal point between second and third number. Report the test results in Item 19 (narrative/comment field).

    Examples:
    • Three-digit number reported (such as 31.2) = 31.2
    • Two-digit number reported (such as 4.5) = 04.5
    • Two-digit whole number reported (such as 28) = 28.0
    • Single decimal position reported (such as .9) = 00.9
    • One-digit whole number reported (such as 7) = 07.0
    • Test result reported as 2-digits and 2 decimal places (such as 26.25) = 26.2

Documentation

Medical records from physician or nonphysician practitioner, must be made available upon request and includes patient counseling with:

  • Diagnosis and prognosis
  • Treatment options/plan
  • Patient's weight in kilograms
  • Erythropoietin analog units administered per kilogram of body weight
  • If usual doses exceeding, medical justification of erythropoietin analogs administration
  • ICD-10 diagnosis alone does not ensure coverage
  • Side effects and recovery

When documenting lab tests, include the treating physician's oncology flow sheet and note verbiage "CBC" or "WBC":

  • CPT 85025 or the complete blood count (CBC) with automated hemoglobin (Hgb), hematocrit (Hct), red blood cell count (RBC), white blood count (WBC) and platelet count and automated differential WBC count
  • CPT 85027 without automated differential WBC count
  • Without valid order, medical necessity not supported

Top errors seen when documentation requested:

  • E/M - missing supportive documentation (i.e., daily and progress notes, evaluation, clinical documentation, etc.)
  • E/M - documentation supports CPT/HCPCS down coding
  • Injection/Infusion - documentation does not support medical necessity, missing physician order/intent
  • Imaging or Lab test - documentation supports CPT/HCPCS code change
  • Bundled service billed for separate payment

Resources

 

Last Updated Feb 12, 2020

The below are topic specific articles which have been published to "Latest Updates" and sent out in Noridian emails within the past two years. Exclusions to this include time sensitive related announcements such as: Noridian and CMS educational events, Ask-the-Contractor Teleconferences and claims processing downtime.