Blepharoplasty / Visual Fields Documentation Requirements

It is expected that patient's medical records reflect the need for care/services provided. The listing of records is not all inclusive. Providers must ensure all necessary records are submitted to support services rendered. They may include:

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Brief Description
Beneficiary name and date of service on all documentation
Practitioner, nurse, and ancillary progress notes
Diagnostic Studies, including visual acuity and glare tests
Operative / procedure report
Visual field measurement / documentation
Photographs showing visual impairment
Documentation to support that the service provided was medically necessary and not cosmetic
Copy of Prior Authorization decision letter which includes assigned UTN
The topical corticosteroid(s) given previously to beneficiary for ocular inflammatory condition prior to current treatment
The diagnosis of neovascular (wet) macular degeneration has been firmly established (fluorescein angiogram)
Ocular Photodynamic Therapy (OPT) treatment notes, including initial and subsequent treatments
Documentation supporting the diagnosis code(s) required for the item(s) billed
Documentation to support the code(s) and modifier(s) billed
List of all non-standard abbreviations or acronyms used, including definitions
Documentation to support National Coverage Determination (NCD), Local Coverage Determination (LCD) and/or Policy Article
Signature log or signature attestation for any missing or illegible signatures within the medical record (all personnel providing services)
If an electronic health record is utilized, include your facility's process of how the electronic signature is created. Include an example of how the electronic signature displays once signed by the physician
Advance Beneficiary Notice of Non-Coverage (ABN)/Notice of Medicare Non-Coverage (NOMNC)

Multiple CMS contractors are charged with completing reviews of medical records. See Identifying Which Entity Completed a Part B Claim Review for detailed information about each of these contractors.

Documentation Submission

Once a provider/supplier compiles all the necessary documentation, it is important to submit them to the appropriate contractor according to the request received. Select the request below to view the appropriate submission instructions.

Last Updated Jul 03 , 2024

Documentation Requirements Disclaimer

The documentation requirements contents/references provided within this section were prepared as educational tools and are not intended to grant rights or impose obligations. Use of these documents are not intended to take the place of either written law or regulations.

The listing of records is not all inclusive. Providers must ensure all necessary records are submitted to support services rendered.

Important that physician intent, physician decision and physician recommendation to provide services derived clearly from the medical record and properly authenticated.

The submission of these records shall not guarantee payment as all applicable coverage requirements must be met.