Podiatry and Routine Foot Care Documentation Requirements - JF Part B
Podiatry and Routine Foot Care Documentation Requirements
It is expected that patient's medical records reflect the need for care/services provided. The listing of records is not all inclusive. Providers must ensure all necessary records are submitted to support services rendered. They may include:
| Check box if submitted | Brief Description |
|---|---|
| Operative / procedure report | |
| Practitioner, nurse, and ancillary progress notes | |
| Documentation to support a systemic condition, neuropathy, vascular impairment, onychogryphosis and/or onychauxis | |
| Evidence to support active care of a qualifying systemic condition within 6-months of rendering foot care services | |
| Evidence to support the beneficiary is at significant risk if the service is rendered by anyone other than a DPM, MD, DO, or NPP | |
| Clinical evidence of 1) mycotic nails, and 2) marked limitation of ambulation, pain, or secondary infection resulting from the thickening and dystrophy of the infected toenail plate | |
| Evaluation of foot structure, vascular and skin integrity | |
| Debridement of nails with E&M | |
| Documentation supporting the diagnosis code(s) required for the item(s) billed | |
| Beneficiary identification, date of service, and provider of the service should be clearly identified on each page of the submitted documentation | |
| Documentation to support National Coverage Determination (NCD), Local Coverage Determination (LCD) and/or Policy Article | |
| Any additional documentation to support the reasonable necessity of the service(s) performed | |
| Advance Beneficiary Notice | |
| Signature log or signature attestation for any missing or illegible signatures within the medical record (all personnel providing services) | |
| Signature attestation and credentials of all personnel providing services | |
| If an electronic health record is utilized, include your facility’s process of how the electronic signature is created. Include an example of how the electronic signature displays once signed by the physician |
Multiple CMS contractors are charged with completing reviews of medical records. See Identifying Which Entity Completed a Part B Claim Review for detailed information about each of these contractors.
Documentation Submission
Once a provider compiles all the necessary documentation, it is important to submit them to the appropriate contractor according to the request received. Select the request below to view the appropriate submission instructions.
- Noridian Medical Review - Automated Development System (ADS) Letter
- Comprehensive Error Rate Testing (CERT) - CID Request
- Level One Appeal - Redetermination Request
View the Podiatry webpage for additional information and resources.
Documentation Requirements Disclaimer
The documentation requirements contents/references provided within this section were prepared as educational tools and are not intended to grant rights or impose obligations. Use of these documents are not intended to take the place of either written law or regulations.
The listing of records is not all inclusive. Providers must ensure all necessary records are submitted to support services rendered.
Important that physician intent, physician decision and physician recommendation to provide services derived clearly from the medical record and properly authenticated.
The submission of these records shall not guarantee payment as all applicable coverage requirements must be met.
